Effective September 2023, all personnel will be required to record their site-specific safety training in the Ability training system. Sites are encouraged to begin transition to the online documentation process early. Please use the resources below to begin using the new online course to upload your individual documentation.
Your worksite/s determine the process for recording your annual site-specific training. If not mentioned in the groups listed below, contact your supervisor or EHS@msu.edu for guidance.
Verify your personnel's documentation.
Review video below.
See resources for recording site-specific training.
August 2022:
Starting September 2023:
Going forward, documentation of annual training is primarily the responsibility of the Learner, but the PI can provide their own form in lieu of the standard EHS checklist. The Learner can then upload that form in Ability.
The PI is responsible for monitoring the training and taking steps to correct any deficiencies. Resources are provided to assist in reviewing site-specific training records for their lab team. Contact EHS@msu.edu or ORRS.train@msu.edu for additional assistance.
Whether your lab chooses to use their own form/document or the default form provided upon launch in the course, you must upload proof of the training into the Ability course.
If your lab prefers its own checklist instead of the default form, it must include on the first page the PI's name, the lab location (building and room number) and the date the training was provided.
Name your file (PDF or image) "LSST-NetID-YYYY" (replace "NetID" with your NetID and "YYYY" with the current year).
You can fill and save your form as a PDF. Alternatively, you can print and fill the form offline. Then either scan or take a photo of the first page. That scan or image must be saved to a device for upload into the Ability training system.
For multiple work sites - Personnel working in multiple locations (including multiple labs) must complete site-specific training FOR EACH SITE, each year (even if those labs are under the same PI). You will NOT be reminded to complete additional site training after you have completed the first site training for that year. However, it will still be required to upload additional site training documentation.
For Refresher training - Each year, you must login to the compliance training system, re-launch the course, and upload a new file for your recent site-specific training.
Each new upload of a site-specific training form is recorded as a new training record in the Ability system. Supervisors who see multiple records for a year can inspect the details to ensure their site's training was recorded accurately.
Many work risks (equipment, materials, activities) have regulatory requirements for site-specific training. If you complete site-specific training that covers all related risks for your responsibilities at that site, you will only need to upload one form per site. Once completed, all tracks will update.
You must still complete and document site-specific training for each site annually.