EHS Hiring Office Coordinator

July 29, 2020 - L. Brownlee

EHS is seeking an Office Coordinator. Responsibilities will include

• Collecting, interpreting, processing paperwork, and monitoring financial and HR paperwork for the department;
• Preparing financial reports by collecting, analyzing, and summarizing account information and trends;
• Coordinating departmental events, meetings, training, and presenters;
• Monitoring accounts receivable transactions, preparing invoices, reconciling accounts receivable, resolving discrepancies, and handling delinquent accounts;
• Charging expenses to accounts and cost centers by analyzing invoice/expense reports and recording entries;
• Establishing contracts and paying vendors by monitoring discount opportunities; verifying federal id numbers; scheduling checks;
• Resolving purchase order, contract, invoice, or payment discrepancies and documentation;
• Ensuring credit is received for outstanding memos;
• Issuing stop-payments or purchase order amendments;
• Processing HR paperwork for support staff and students including hiring, interviewing, onboarding, training, promotions, raises, time off, leaves and terminations;
• Managing, reviewing, and advising on documents and training for accessibility standards and document management;
• Providing some clerical support including calendaring and phones.

All qualified candidates are encouraged to apply by August 4 at http://careers.msu.edu/cw/en-us/listing/ (Posting #639764).